Document Technology Assessment

Workflow

How many times is a document handled in your office? From printing, faxing, and copying, not to mention duplicates of that same document floating around who knows where, the way paper is distributed in your office multiplies with each transaction.

Consider this; the cost of a document is not made up of just the paper and toner. When you add the cost of each output device, maintenance, space, and power costs and, if the device is a stand-alone machine, the labor costs involved in producing and distributing a document can spiral out of control!

By developing a Document Technology Strategy, your organization can be in full control of all document related expense and have the tools in place to continually measure and optimize.

Document Technology Assessment Process

Many businesses dramatically underestimate their total costs and needs for document output, distribution, and retention. In many cases they do not have the tools and knowledge to measure and optimize; therefore having no idea how much they are actually spending.

Are you looking for a proven cost reduction strategy? As stated above, studies reveal that 1 to 3% of a company’s annual revenue is consumed by document related expense. In many cases, this expense is growing, especially as companies interact with more powerful color media.

By analyzing what is currently happening with your office equipment fleet and clearly understanding your organizational requirements, we can make recommendations that meet operational and financial objectives and keep you on the pathway to success with continued optimization of document related expenses.

Methodology

Our Document Technology Analysis process helps you measure, optimize, and manage your total expense.

Measure
Ray Morgan Company’s trained specialists will conduct an analysis of your current environment and show you how to improve the way you handle document output and workflow and meet the goals of your organization.
Manage
You will receive a detailed report on your current document related costs and ideas for improvement. Ideas may include outsourcing the management of your printers, right sizing your fleet, and redeploying assets for more effective utilization.
Optimize
Your business needs will continue to evolve. We will meet with you on a regular basis to review your usage patterns and business needs. Our goal is to constantly find ways to optimize your fleet to reduce costs and maximize productivity.

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To get started with your document assessment, contact us today.